PRIVACY NOTICE - Connecting Futures
Connecting Futures is a recruitment business which provides work-finding services to its clients and work-seekers. Connecting Futures must process personal data (including sensitive personal data) so that it can provide these services – in doing so, Connecting Futures acts as a data controller.
You may give your personal details to Connecting Futures directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Connecting Futures must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. COLLECTION AND USE OF PERSONAL DATA
a. Purpose of processing and legal basis
Connecting Futures will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal bases we can rely upon to offer these services to you are:
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil statutory obligations or contractual obligation that we have with you
- Your consent
b. Legitimate interest
This is where Connecting Futures has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where Connecting Futures has relied on a legitimate interest to process your personal data our legitimate interests are as follows:
- Providing work-finding services to individuals, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on your CV
- Managing our database and keeping work-seeker records up to date;
- Contacting individuals to seek your consent to hold and process your data;
c. Recipients of data
Connecting Futures will process your personal data with the following recipients:
- Client contacts at Companies whom we feel may be interested in seeing your details
- Former or prospective Employers or for providing references
- Payroll service providers who manage our payroll on our behalf
- Our IT and CRM providers
- Government, law enforcement agencies and other regulators
d. Statutory requirement
Recruitment businesses must collect certain personal data to meet statutory obligations, such as the Conduct of Employment Agencies and Employment Businesses Regulations 2003 – for example identity, right to work, suitability for the role, qualifications and experience. You will be obligated to provide this information as a minimum should you want Connecting Futures to assist your job search.
2. OVERSEAS TRANSFERS
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. DATA RETENTION
Connecting Futures will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where Connecting Futures has obtained your consent to process your personal and sensitive personal data, we will hold/process your data for 5 years. Upon expiry of that period Connecting Futures will seek further consent from you. Where consent is not granted Connecting Futures will cease to process your personal data and sensitive personal data.
4. YOUR RIGHTS
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data Connecting Futures processes on you;
- The right of access to the personal data Connecting Futures processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to Connecting Futures processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Megan Desmond at hello@connectingfutures.co.uk.
There may be circumstances where Connecting Futures will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that Connecting Futures processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
5. COMPLAINTS OR QUERIES
If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
David Harris at hello@connectingfutures.co.uk or write to Connecting Futures, 5 James Whatman Court, Turkey Mill, Ashford Road, Maidstone, Kent ME14 5SS.
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.